PRIVACY POLICY

Privacy & Cookie Policy

Maxwell Hot Desks
Last updated: 20th June 2025

Introduction

This Privacy & Cookie Policy describes how Maxwell Hot Desks ("Company", "we", "us", or "our") collects, uses, and discloses your information when you use our website www.maxwellhotdesk.com ("Service"). It also explains your privacy rights under GDPR and your choices regarding cookies and tracking technologies.

By using the Service, you agree to the collection and use of information in accordance with this Privacy & Cookie Policy.

Interpretation and Definitions

Interpretation

Words with capitalized initials have meanings defined below. These definitions apply regardless of whether they appear in singular or plural.

Definitions

Account – A unique account created for you to access our Service or parts of it.
Company – Refers to Willard M Enterprises Limited, 13/14 South Main Street, Naas, Kildare, Ireland.
Cookies – Small text files placed on your device by a website for various purposes.
Country – Refers to: Ireland
Device – Any internet-connected device such as a computer, mobile phone, or tablet.
Personal Data – Any information relating to an identified or identifiable individual.
Service – The Website operated by Maxwell Hot Desks.
Service Provider – A third party that processes data on behalf of the Company.
Usage Data – Data collected automatically through the use of the Service.
Website – www.maxwellhotdesk.com
You – The individual using the Service, or the legal entity on whose behalf the individual is using the Service.

Collecting and Using Your Personal Data

Types of Data Collected

Personal Data

We may collect the following personally identifiable information:

Email address
First name and last name
Phone number
Address (including City, County, Postal Code)

Usage Data

Collected automatically and may include:

IP address
Browser type and version
Pages visited, time and date of visit
Time spent on pages
Device and operating system information
Diagnostic data

Data from Mobile Devices

Includes mobile type, unique ID, mobile IP, OS, and browser type.

Cookies and Tracking Technologies

We use cookies and similar technologies such as beacons, tags, and scripts to enhance your experience and analyze usage.

Types of Cookies Used

TypeDescription

Necessary CookiesEnable core functionality such as security, network management, and access.

Preference CookiesRemember choices such as language or region.

Analytics CookiesHelp us understand website usage and performance.

Marketing CookiesUsed to deliver relevant ads and measure effectiveness.

You may opt in or out of non-essential cookies using the Cookie Settings panel on our website. You can also manage cookies in your browser settings.

Use of Your Personal Data

Your data may be used to:

Provide and maintain the Service
Manage your Account
Process payments or contracts
Contact you for service updates
Send promotional communications (with your consent)
Respond to your inquiries
Conduct internal business analysis
Comply with legal obligations

Sharing of Your Personal Data

We may share your data with:

Service Providers for hosting, analytics, communication
Affiliates and business partners, under strict compliance with this Policy
Legal authorities when required
Other users, only in public areas where you choose to disclose information
Buyers, in case of a business transfer or sale

Retention of Your Data

We retain Personal Data only as long as necessary for the purposes described. Usage Data may be stored longer for security and analytical reasons. Some data may be retained to comply with legal obligations.

International Transfers

Your data is processed in Ireland and possibly in other countries. Transfers outside the EU/EEA are protected by safeguards such as standard contractual clauses.

Your GDPR Rights

If you are located in the EU or EEA, you have the following rights:

Right to Access – Request a copy of your data
Right to Rectification – Correct inaccurate or incomplete data
Right to Erasure – Request deletion of your data
Right to Restrict Processing – Limit how your data is used
Right to Data Portability – Receive your data in a machine-readable format
Right to Object – Object to data processing (e.g., direct marketing)
Right to Withdraw Consent – Where processing is based on consent

To exercise any of these rights, contact us at [Insert contact email].

Children's Privacy

Our Service is not intended for children under 13. We do not knowingly collect personal data from minors. If you believe a child has provided us data, please contact us to remove it.

Links to Third-Party Sites

Our Service may contain links to external sites. We do not control these sites and are not responsible for their privacy practices. We encourage you to read their policies.

Cookie Policy

This section forms part of our Privacy Policy but can also be displayed separately.

What Are Cookies?

Cookies are text files that websites place on your device to enhance your browsing experience and collect information about usage.

Why We Use Cookies

We use cookies to:

Provide functionality
Analyze performance
Remember preferences
Deliver targeted ads (only with consent)

Your Choices

When you visit our site, you’ll be presented with a Cookie Consent Banner. You can accept or reject non-essential cookies. You may also manage cookie settings anytime via the “Cookie Settings” link on our site.

You can also disable cookies via your browser:

Changes to This Policy

We may update this Privacy & Cookie Policy from time to time. Updates will be posted here with a new "Last updated" date. You are advised to check this page periodically.

Contact Us

If you have any questions, you can contact us:

By Mail:
Willard M Enterprises Limited
13/14 South Main Street,
Naas, Co. Kildare,
Ireland

Via Website:
www.maxwellhotdesk.com